Why choose Trello?

Trello is getting bigger & bigger with each passing day. With over twenty-five million users worldwide, it’s one of the most popular productivity software in the market. From individuals to industry-dominating businesses, everyone is using Trello to increase their productivity.

So, then why are you not using it? In the following paras, I’ll answer certain questions such as what Trello is, it’s working, its features, and so on, to help you make up your mind whether you should use it or not.

Let’s get started.

A brief overview:

If you visit their website, you’ll find the following words in the “About” section:

“Trello is the easy, free, flexible, and visual way to manage your projects and organize anything, trusted by millions of people from all over the world.”

In simple words, it is the Insta of project management apps. It’s a simpler visual system visualizing every task you’ve undertaken for every project, making it very easy to plan and execute the new project.

What makes it even better is that its use is not just limited to project managers; the productivity software is designed in a way for anyone to use, thus increasing its accessibility.

Its simplicity makes it easy to learn and use, explaining why it’s so popular across all businesses.

Now that you have an idea of what Trello is let’s get down to its working.

The working mechanism of Trello:

Before we get down to Trello’s working, first let’s understand what a Kanban system is.

Kanban (signboard or billboard in Japanese) was developed by Toyota engineers to improve manufacturing efficiency.

Lineworkers use a “kanban” (an actual card) at Toyota’s factories to signal their manufacturing process steps. This allows for quick communication among the employees using standardized cues that everyone understands instantly – improving manufacturing efficiency.

Similarly, this productivity software uses lists, boards, and cards to create a visual stream of project management.

These three basic elements visualize your work layout for high-level decision-making and ground-level action-taking.

Here’s a summary of each:


All the relevant information for a particular project is stored here. E.g., you might create one for a personal safety-related app you’re developing.


Once you’ve created a new board, it is time to create a new list. They’re often used to represent various stages of a process (i.e., pending, in progress, and so forth).

There is no limit on how many you can create to track information, ideas, and progress regarding your board (project).


Representing a single element of a project (such as a task or idea), cards are fluid, meaning they can move inside one list and between different lists.

What makes them even more interesting is their versatility; whether you want to write plain text on them or fill them with images, checklists, and attached files, there’s no stopping.

Project management features of Trello:

Along with its basic elements, this productivity software also provides you with many features to give you more control over your projects and enable you to stylize your workflow any way you want. Here are some of its top features:

Home View:

A recent addition, the home view provides you with a complete view of everything that’s happening across your boards. Thus enabling you to reorient yourself with what you’re working on and working toward at any time.

Team Collaboration:

One of the greatest features of this productivity software is that it allows you to work with as many team members as you want.

Every board can be viewed by a specific number of members that can create or move cards between lists. Depending on the board’s visibility, employees can either join it at will or invite specific people to collaborate as needed.

Tasks can be delegated to specific members by assigning them to cards, and then everyone can discuss those tasks in the card’s comments section. Thus enabling seamless and straightforward collaboration among team members.


Trello enables you to create subtasks within a card, making it easy to break down big projects. They can be added, altered, or deleted anytime you want.

A checklist can be changed into a card if required, and members can be assigned to specific items on the checklist.


If you want to stay alert about everything that’s happening to a card, click the subscribe button on the card back, and you’ll receive a notification anytime something happens.

An important feature, especially for those managers who want to keep an eye on the team members but are not actively working on cards.

Pricing of this productivity software:

Now, coming down to how much it costs. Like its companions, it offers a free version with options to pay for additional features. Here is an overview of each version.


  • Unlimited boards, cards, lists, checklists, members, and attachments.
  • One Power-Up per Board
  • Attach files up to ten mega-bytes

Business Class – $9.99 per User/mo.

  • No limit on Power-Ups
  • Attach files up to two hundred and fifty megabytes
  • Group and organize all of your team’s boards
  • Control who accesses your data with one-click access removal for ex-members
  • Control who can create boards
  • Keep company information private with restricted membership invitations.
  • Add personality with custom board stickers and backgrounds.
  • Priority email support with a human being and a guaranteed 1 day response time during business hours

Enterprise – $20.83 per User/per Month

  • Single Sign-On available for all SAML IdPs
  • Enable two-Factor Authentication
  • Receive personalized onboarding assistance
  • Get answers quickly with priority email and phone support with responses in less than 1 business day.
  • Be informed with comprehensive legal contract review and enhanced SLA.
  • File encryption at rest
  • Intrusion detection with enhanced software monitoring
  • Custom security review

Please find out more about its pricing options by visiting the pricing page on their website.


I have only just scratched the surface of how powerful this productivity software is and what it can do to make your life more organized. But I hope you have gotten a better picture by now and will be in a position to decide whether you should use it or not.

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